Think.
Etashi access guide
Turn your existing company email into a Google-linked account without changing your email address or creating a new Gmail inbox.
Example only: Throughout this guide, we use [email protected] as a placeholder. Use your own company email address wherever you see it.
About 5 minutes No Gmail address needed
Why this is needed
Data Studio, previously called Looker Studio, can filter a report using the email address of the person viewing it. To do that safely, Google first needs to know who is signed in.
Your Google-linked account gives your own company address a secure Google sign-in. When you open the report and allow it to use your email address, the report can match that address to the applicable records and show only the data intended for you or your company.
Use your own company email with your new Google Account password.
Your signed-in email becomes the identifier used by the report.
The report returns the records linked to your email and its permissions.
A common mix-up
A secure identity used to sign in to Google services. It can use an email you already own, such as [email protected].
A Google Account that also includes a new @gmail.com address and Gmail inbox. You do not normally need this for an Etashi report, but it is a useful fallback if Google will not accept your company email.
You are giving your existing work email a Google sign-in. You are not changing the address, moving the mailbox or replacing your company’s email system.
How Google explains viewer email filtering ↗Before you begin
Use your actual company address. [email protected] is only an example.
Google sends a verification code there.
This can be different from your email password.
Keep it nearby. Google may ask you to scan a QR code to verify the setup.
Step by step
Open Google
Open Google’s account creation page. If a menu appears, choose For my personal use. Google currently uses this option for creating an account with an existing non-Gmail address, even when that address is your work email.
Open Google Account sign-up ↗Basic information
Enter your first and last name, then select Next. Google may ask for your birthday and gender before it asks which email you want to use. Follow the on-screen prompts.
Tip: Use your real details so account recovery and security checks work properly.
The important choice
When Google suggests a Gmail address, choose Use your existing email. Enter your own company email and select Next. For example, Peter would enter [email protected]; you should enter your own address.
For this preferred method, use your existing company address. If Google will not allow it, use the Gmail fallback below.
Confirm ownership
Google will email a verification code to the company address you entered. Open that message, copy the code, return to the Google sign-up tab, enter the code and select Next.
No email? Check spam or junk. You can also ask your IT team to allow messages from [email protected].
Google’s verification help ↗Finish securely
Create a strong password for this Google Account and complete the remaining on-screen steps. Add a recovery phone number if appropriate, review Google’s terms, and finish the account setup.
Keep your phone ready: Google may show a QR code during verification. Open your phone’s camera, scan the code and follow the instructions on your phone. If Google offers another verification method, follow the option shown on screen.
You can now sign in to Google using your own company email plus the new Google password, then open the Data Studio report shared with you.
You’re ready. Your work email is now your Google Account sign-in.
Final account check
It is common to have a personal Google Account and a work Google Account open in the same browser. Before using the report filters, check that Data Studio is using the company email that was given access.
Correct: The email shown matches the company address that should see the report. [email protected] is only an example.
If the correct email is displayed but the report is blank or shows the wrong data, ask your Etashi contact to confirm the email has the right report access and data records.
Google’s account-switching help ↗Etashi fallback option
Sometimes Google will not allow the same mobile number to verify another Google Account linked to a custom company email. If Google will not accept your number, or you cannot complete the custom-email setup, there is another way to access the report.
Create a new Gmail account and send the exact new @gmail.com address to your Etashi contact. We can then provide report access to that account. Never send us the password.
Create a Gmail account ↗Choose a clear address you will recognise and keep the password safe.
Share only the new Gmail address, never the password.
Etashi will grant report access to that Gmail account.
Open Data Studio while signed in with the new Gmail address and check the profile icon.
Troubleshooting
That normally means the address already has a Google Account or is linked to a Google Workspace visitor session. Try signing in or recovering the account before creating a new one.
Check Google’s account help ↗No. Your company continues to host and deliver your email. You are only using the same address as the name of your Google Account.
Normally, no. Start with “Use your existing email.” If Google will not let you complete the company-email setup, create a Gmail account and send Etashi the new address so we can provide report access.
Create a password for the Google Account. It does not have to match your company email password, and you should never share either password.
Contact your company’s IT administrator. Some organisations manage account creation or restrict access to Google services.
Official instructions
This guide follows Google’s official account creation instructions. Google may update the screens from time to time.
Read Google Account Help ↗