Ask across approved sources.
Begin with the knowledge problem we have just explored and an agreed set of documents and users.
VaultIQ
ETASHI PRESENTS
VaultIQ
Company AI. Securely connected.VaultIQ by Etashi
Your best
search engine
is probably
a person.
What happens when they’re on leave?
The problem
The answer is somewhere
in your company.
Thousands of documents. Multiple systems. The search delays replies, interrupts colleagues and risks missing the latest information.
“What have we agreed with this customer, and which terms apply?”
BEFORE VAULTIQOne question. A journey around the business.
Bring the knowledge together
Give your company
a shared “brain”.
Connect approved information so your people can ask in one place.
From scattered sources to connected company knowledge.
MAIL
SalesEmails and customer promises
PDF
LegalContracts and amendments
DOC
Operations & FinanceRecords, terms and approvals
Your company brainConnected through VaultIQ
THE CONNECTIONYour employee asks once. VaultIQ draws on the connected knowledge.
Approved company knowledge. Access controlled by role.
Introducing VaultIQ
One place to ask.
Your company brain, within reach.
The same employee. The same question. One direct route.
WITH VAULTIQA clear answer. Supporting sources you can check.
Approved sources. Access controlled by role. Each person sees only what they are authorised to access.
From searching to understanding
An answer
you can check.
The question spans an agreement, an amendment and an email. Finding one document does not settle it. The answer needs to connect the evidence.
Ask in everyday languageStart with the question your employee actually has.
See the supporting evidenceTrace the answer back to the relevant documents.
Know when to check furtherMissing or conflicting information needs review, not a guess.
Illustrative experience · fictional documents
What have we agreed with this customer, and which terms apply?
VAULTIQ · EXAMPLE ANSWER
The signed agreement sets a 30-day payment term [1]. A later signed amendment extends support through December [2].
The email mentions an additional discount, but the documents shown here do not confirm its approval [3].
Check approval before applying the discount.SUPPORTING SOURCES
Concept illustration, not a live product screen or a verified customer answer.[1] Signed agreement · Payment terms, §4
[2] Signed amendment · Support period, §2
[3] Customer email · Discount request
Live demonstration
One question. Several sources.
Check the evidence.
A demonstration is where we test the idea: can a question be answered from the available sources, and can you check the supporting evidence?
Open live demovaultiq.etashi.com↗The previous slide uses fictional documents. The live environment is separate; available sources and capabilities depend on its configuration.Beyond the first knowledge use case
One controlled entry point.
More ways to help your team.
Company knowledge is one starting solution. Agreed tools and workflows can also become part of the same branded VaultIQ portal.
Your VaultIQ portalConfigured roles and access permissions
Add the next useful capability.
A dashboard, workflow or client-facing tool can be configured or developed to an agreed scope.
Keep one priority moving.
The included active development workstream can build the starting solution or progress a later agreed improvement, within fair use.
Start with one outcome. Add capabilities when justified. Additional live modules carry separate recurring fees; complex integrations and work beyond the included scope are agreed separately.
A focused starting point
Agree what useful
looks like for your team.
Scope the first outcome together before committing to a rollout.
One repeated business need
Identify the people who need the answer and the decisions it supports.
An agreed set of information
Confirm source systems, document owners, versions and access permissions. Check what can be connected.
A clear first scope
Agree responsibilities, dependencies, acceptance criteria and a delivery plan. Separate configuration from any required development.
A client-specific build may continue beyond the first month. Agree what will be available to evaluate and when.
Evidence before expansion
Measure the difference.
Then decide what comes next.
Agree the baseline and success criteria with your team. No assumed savings.
Record the current effort
For representative questions, count everyone involved and their total time searching, reading and checking.
Test answers and access
Check answers against the agreed sources and permissions. Include missing information, conflicting versions and questions the sources cannot answer.
Measure usable time released
Include review, corrections and escalations. Compare equivalent questions and answer quality, then assess whether the value supports the cost.
Faster is useful only if the answer is fit for the task. Keep human approval where the decision requires it.
More than access to answers
Keep the service running.
Keep one priority moving.
The subscription combines managed operation with one active client-specific development workstream.
Support the work your team uses.
Hosting, monitoring, maintenance, security patching, backups and business-hours support.
Managed operation continues.Build the next agreed improvement.
A module or improvement progresses within reasonable fair-use capacity. Priorities are agreed together.
One priority at a time, alongside operation.One workstream at a time, covering the starting solution or a later improvement. Delivery pace depends on scope and reasonable fair-use capacity.
VAULTIQ MANAGED SERVICE
€4,900
per month · excluding VAT where applicable- ✓ One agreed starting outcome
- ✓ Managed operation and business-hours support
- ✓ One active development workstream within fair use
- ✓ €1,000 monthly platform-cost allowance
Month to month, with 30 days’ written cancellation notice. Usage above the allowance, additional live modules and separately scoped work can add to the fee.
Illustrative break-even calculation
49 hours released.
Per month, across your team.
At an assumed €100 per staff-hour, this would cover the base subscription. What would it take in your business?
100 person-minutes per question
10 minutes, including reading and checking
90 minutes released per question = 1.5 hours.
At an assumed €100 per staff-hour, that is €150 of capacity value per question.
33 comparable questions per month would release 49.5 hours, valued at €4,950, enough to cover the monthly base fee in this illustration.
Illustrative assumptions, not measured customer results or promised savings. This covers the base fee alone. Time released is capacity, not an automatic payroll saving. Include internal setup, upkeep, extra charges and any non-recoverable tax in your own calculation.
The next conversation
Which question takes your team
too long to answer?
Bring one repeated question, its source documents and an estimate of the people and time involved. Together, we can define a first scope and check whether the business case is credible.
Discuss a focused starting scope ↗Appendix · Build on that foundation
Make knowledge useful.
Then make work easier.
Once the knowledge problem is clear, extend the solution with a client portal, internal tool, dashboard or workflow built around the systems your team already uses.
Use approved data and established systems as the starting point.
Develop the specific experience or process your people need.
Structure data, permissions and workflows so AI can use them when it adds value.
Start with access to useful knowledge. Add the next capability when it solves a clear business problem.
Appendix · What is included
A working service.
Not a software hand-off.
YOUR STARTING POINT
1outcome first
→next
Start with the job, not the menu.
We agree one useful outcome together. If an existing capability fits, we configure it. If none fits, we develop the starting solution through the active build track. Then we agree what comes next.
Continuous development accessOne active client-specific build track keeps the agreed module or improvement moving. Reasonable fair-use capacity applies, without an hourly entitlement.
Managed operationHosting, deployment, monitoring, maintenance, security patching and backups
Bug fixes are always includedWe correct reproducible defects introduced by Etashi-developed code or configuration at no additional charge
White-labelled portalYour client-facing brand and identity
Business-hours supportDirect application support from Etashi
€1,000 operating allowance Attributable cloud and platform hosting, AI-model usage, messaging and approved provider costs
Budget illustration only: 10 users × 10 questions per day × 30 days = 3,000 RAG questions. €1,000 allowance less an assumed €100 for hosting leaves €900, or €0.30 available per question for model and other provider costs. This is not measured usage or a cost forecast. The 1,000-document library is an example; actual costs depend on the model, tokens, retrieval and storage.Appendix · Commercial terms
Clear scope.
Clear commitments.
Month to month
No long-term commitment. Cancel with 30 days’ written notice.
Your first month is a practical evaluation period. If VaultIQ is not right for the business, notify us before the next billing date. The first month remains payable, but there will be no second base subscription fee.
One active priority
An existing capability can be configured where it fits, or the starting solution can be developed through the active fair-use workstream. A client-specific build may continue beyond the first month.
There is no prepaid hour bank. Parallel build tracks, accelerated delivery and work beyond fair use require separate scope.
Agree additions separately
Additional standard live modules beyond the initial solution: €500/month each.
Provider charges above the allowance, complex integrations or migrations, further bespoke solutions and 24 × 7 coverage remain outside the base fee.
Agree the solution scope and what will be available to evaluate before starting. The service agreement records the engagement terms.